Governance

Girl Scouts of Virginia Skyline Council (GSVSC) bylaws provides for the election of operational unit (Girl Scout service unit) and at-large delegates. A huge "Thank You" goes out to all who take time to vote and to provide valuable input to our GSVSC Board of Directors. Delegates attend our council's annual meeting, vote on any amendments to our council bylaws and elect the board, the board development committee and, every three years, elect our national council delegates ( application here ) and alternate delegates to the Girl Scouts of the USA National Council Meeting. Click Here to view Delegate Position Description (#1608) . GSVSC Delegate/Alternate Delegate training is done through the Delegate Manual (#1357) and Delegate Self Study (#1358) .

Each operational unit is entitled to elect two delegates who are members 14 years of age or older. If the unit has girl membership in excess of 200 girls as of March 1, they may elect one additional delegate for each 100 girls over the initial 200 girls. Remaining nominees may be elected to serve as alternate delegates. The board of directors, through the GSVSC Membership Voice Committee, notifies operational units in March regarding election procedures and the number of delegates they can elect. View each operational unit's delegate count for the 2019-2020 year.

The following board of directors approved at-large groups may elect two delegates from their group: Adventurers, Alumnae, Camp Administrators and Council Trainers. Get more information on at-large delegates here.

Click to view the 2019-20 Membership Year Delegate Count

Open Council Dialogue Meetings

Each year, Girl Scouts of VA Skyline hosts Open Council Dialogue meetings in the fall to garner feedback from the membership on governance issues. All members 14 years of age and older are welcome to attend these meetings, however if you want to serve as a delegate or alternate delegate you must attend one of these meetings. Elections can take place beginning in the spring and must be completed and reported to the GSVSC office no later than November 25, 2019.

The GSVSC Membership Voice Committee in conjunction with the GSVSC Board of Directors facilitates these meetings. There are four meetings scheduled throughout the council. In addition, a conference call is scheduled if you cannot make one of the in-person meetings. Each meeting has the same agenda for discussion.

Fall 2019 Open Council Dialogue Meetings

Thursday, October 3, 6-8 PM
First Christian Church
3109 Rivermont Avenue
Lynchburg, VA
REGISTER HERE

Thursday, October 10, 6-8 PM
Emmanuel Episcopal Church
(in the Dining Room)
300 West Frederick Street
Staunton, VA
REGISTER HERE

Saturday, October 12, 9:45 AM-12 PM
Aldersgate United Methodist Church
1500 East Rio Road
Charlottesville, VA
REGISTER HERE

Tuesday, November 19, 6-8 PM
In-Person: REGISTER HERE
Conference Call: REGISTER HERE
(call in procedures will be sent at a later date)
GSVSC Headquarters
3663 Peters Creek Road
Roanoke, VA

Some of these meetings may offer an optional dinner before or lunch after the meeting to give people an opportunity to network and get to know other Girl Scouts outside their service unit. Details for any meal opportunities will be included on the registration for each site location.

Annual Meeting

THE 2020 ANNUAL MEETING HAS PASSED. PLEASE USE THE INFORMATION BELOW AS REFERENCE.

Girl Scouts of Virginia Skyline Council - 2020 Annual Meeting
The GSVSC Annual Meeting is a time to join members together to: do the business of the council; socialize and share our common goals and successes; and network by grade-levels, geographical location and program interest. AND HAVE FUN! Girl Scouts work together and play together!

WHEN
Friday, January 24 and Saturday, January 25, 2020
(Alternate Date: Saturday, February 1)

WHERE
Sweet Briar College
Prothro Dining Hall
134 Chapel Road
Sweet Briar, VA 24595

WHO
Members 14 years of age and older

TO REGISTER FOR ANNUAL MEETING
To register, click on the green "REGISTER NOW" button above. Deadline for registering is January 10, 2020. If you have not received a confirmation within 10 days of registering, please contact Susan Hodges at shodges@gsvsc.org or 540-777-5126.

ALTERNATE DATE
February 1, 2020

To find out if the alternate date will be used, call the council office in Roanoke (540-777-5100) after 12 p.m. on Thursday, January 23, and listen to the message. Announcements will be made on the GSVSC Facebook page, the GSVSC website and by email to those who have registered for the annual meeting. If in doubt about the weather, call before you leave home.

PROGRAM DETAILS – FRIDAY EVENING
Friday, January 24, 7-10 PM
2020 GSVSC Recognitions Program
The Florence Elston Inn & Conference Center, Wailes Lounge, 450 Sweet Briar Drive, Sweet Briar College This year’s recognitions program will take place the Friday before the GSVSC Annual Meeting. We are excited to continue the celebration of award winners on Saturday at the annual meeting. Light refreshments will be served. The Girl Scout Leader Social will follow this program. The program is free to attend. Please RSVP here if you are attending.

PROGRAM DETAILS – SATURDAY
Saturday, January 25, 9:45 AM-12:30 PM

8:45–9:30 AM: Check-in Time

Check-in
Breakfast Buffet (a full hot breakfast)
Exhibits & Displays
The Skyline Shop is open for shopping!

8:45 AM – 12:00 PM: Gift Basket Extravaganza Silent Auction Fundraiser
To raise money for the council’s scholarship fund. Check out this flyer for more info on donating a basket.

9:45 AM – 12:30 PM: Council Business Meeting

Opening flag ceremony
Stewardship report—a summary of FY2019 finances, fund development, membership, program and accomplishments
Election and installation of new directors and national delegates
Recognition of retiring board members
Congratulatory recognition of Friday’s award winners

DELEGATES & ALTERNATE DELEGATES
Your delegate workbooks for the annual meeting were mailed the week of Dec. 23. Here's a digital version for you as well.

ACCOMMODATIONS
Please check online for other local hotels as well as for better rates.

Sweet Briar College Florence Elston Inn
(on campus)
450 Sweet Briar Drive
Sweet Briar, VA 24595
434-381-6207
Group name: GSVSC Annual Mtg
Room rate: $120 (room types include 1 queen bed, 2 doubles, 2 queens or 1 king)
Release Date: Jan. 10

Comfort Inn and Suites
(24 minutes from college)
15001 Wards Road
Lynchburg, VA 24502
434-266-1111
Group name: Girl Scouts Skyline
Room rates: $149.95 (1 king bed);$159.95 (2 queen beds)
Release Date: Jan. 10

Girl Scout Camp Sacajawea
(33 minutes from college)
2124 Fox Hill Rd
Lynchburg, VA 24503
540-777-5100
www.gsvsc.org/camps

Governance Materials

Delegate Election Materials
Script for Operational Unit Delegate Elections
Delegate Elections Memo to GS Service Units
Membership Voice Communication Form (#1160)
Operational Unit/At-Large Delegate Worksheet (#1165)
Proposals for Board of Directors/Annual Meeting (#1260)
Delegate & Alternate Delegate Roster (#1369)
At-Large Group Participation Declaration (#1356)
Delegate Manual (#1357)
Delegate Self-Study (#1358)
Parliamentary Procedure (#1363)
GSVSC Bylaws (#1364)
Council Delegate/Alternate Delegate Position Description (#1608)
Attendance Record (#3066)
GSUSA Blue Book of Basic Documents

Board of Directors Materials
Nominate an Adult or Girl to the GSVSC Board (profile info form)
Board Director Position Description, GSVSC Board of Directors (#1670)
Board Meeting Minutes: September 2019

National Convention 2020 Delegate Election Materials
National Council Delegate Application (#1610)
National Councl Delegate Position Description (#1611)

Council Budget

Here is this year's council budget for FY20 (October 1, 2019-September 30, 2020). If you have any questions, please feel free to reach out to us at info@gsvsc.org or 540-777-5100.

Questions

The Membership Voice Committee Chair Holli Drewry can be emailed at mvc@gsvsc.org with any concerns or questions related to the governance of the organization. In addition, council members may share feedback to the committee by completing either the Membership Voice Communication Form (#1160) or the Proposals for the Board of Directors Form (#1260).

Need to contact your council board of directors?
Email board@gsvsc.org