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Volunteer Resources

Welcome to the Council Volunteer Resources page!
Here you will find all that you need to prepare and facilitate your council volunteer opportunities. We have resources for trainers, delegates, troop leaders, service units, camp directors, and those involved with Adventurers. Thank you for volunteering with Girl Scouts of Virginia Skyline!

COVID-19 & Girl Scout Updates

As of March 31, the Girl Scouts of Virginia Skyline Council is extending it's IDP (Infectious Disease Plan) through June 30, 2020.
This is in response to President Trump's extension of federal social distancing guidelines to April 30 as well as Virginia Governor Northam's stay at home executive order effective until June 10.

As of now and the entire time that the IDP is active, ALL in-person Girl Scout activities attended by, sponsored by, or directed by GSVSC, service units, troops, girls, parents, etc. will cease, including, but not limited to, program events, trainings, summer camps service unit meetings, troop/group trips or international travel, camp-outs, The Skyline Shop, fundraisers, money-earning projects, community events, and other group gatherings.

Check out our Girl Scouting at Home webpage that includes updates to our badges that can be earned individually by all Girl Scouts at home with the help of their families. It also includes safe and helpful service projects to do from home as well as online program fun and how troops can still meet virtually through online meetings. 

As of March 26, the GSVSC Headquarters, The Skyline Shop and our three camps (Icimani, Sacajawea and Sugar Hollow) are closed. All employees are allowed to tele-work to increase our part in “social distancing.” We will still be receiving and processing mail. If you need a staff member, please contact us via email at info@gsvsc.org.

Girl Scouts of the USA has released updated travel recommendations for Girl Scouts and GSVSC will adopt the following recommendations:

No DOMESTIC (extended/3+ night) travel for the next 60 days:

  • Trips scheduled now – mid-May: work to reschedule or cancel now.
  • Trips scheduled for the remainder of the membership year (Sept. 30, 2020): start to build contingency plans.

No INTERNATIONAL travel for the next 90 days: 

  • Trips scheduled now – mid-June: work to reschedule or cancel now.
  • Trips scheduled for the remainder of the membership year (Sept. 30, 2020): start to build contingency plans

As a reference, we suggest that you only make plans for future travel or events if the deposits/fees are refundable. If there is an option for travel insurance, please review what is covered under that insurance and purchase it if it will cover this and other potential situations should you need to cancel. Here are conversation travel tips for volunteers, parents/caregivers and girls.

For those Girl Scouts in the process of earning their Gold, Silver, or Bronze Awards (or those girls considering it) remember that in these times to harness your creativity and innovation to brainstorm digital solutions to continue to meet community needs. As we navigate this global pandemic, your council will be flexible and accommodating so girls have the time and space they need to adjust to the changes and, when they’re ready, safely harness their enthusiasm so they can facilitate meaningful solutions for their communities.

Girl Scouts of the USA is offering a special final report deadline extension to December 31, 2020, and will continue to re-assess over the next few months. Recognizing that many schools, youth activities and community gatherings have been suspended, and that we are navigating a period of rapid change, Girl Scouts is offering a three-month extension from September 15 (Gold) or September 30 (Silver/Bronze) to December 31, 2020, to provide flexibility for Girl Scout Juniors, Cadettes, Seniors and Ambassadors earning Girl Scouts’ Highest Awards. This is particularly relevant for 5th grade Juniors, 8th grade Cadettes, and 12th grade Ambassadors who will bridge to the next program age level officially on September 30, 2020, and typically would be no longer eligible to earn the Bronze, Silver or Gold Award, respectively. More details here.

If you have questions or need further assistance, please reach out to us at  info@gsvsc.org or 540-777-5100 If you have an emergency (accident, injury, crisis or incident), then please call the emergency number at 1-540-598-0974. Your call will be answered by a GSVSC staff member.

Centers for Disease Control and Prevention
Virginia Departmen of Health
GSVSC Infectious Disease Plan
How to Talk to Your Girl About Coronaviruss

Bronze, Silver and Gold Award Guidelines Updated/Deadline Extended to 12/31/20

Council Trainers

Welcome to Council Trainer Resources

Here you will find all that you need to prepare and facilitate your council training sessions.

Online Forms for Trainers:
GSVSC Training Print Order Form
Advancement Request
Training Publicity Request
Council Trainer Procedures
GSVSC Training Publicity Request (#2345)

Interested in Becoming a Council Trainer?
Council Trainer Interest Form
Please complete this council trainer interest survey to share your training interests. New trainers attend a Training-for-Trainers course and will be partnered with experienced trainers.



Jodi Brodkin
Director of Volunteer Training

Invite-a-Friend to Train
As a council trainer, you are aware there is always a need for more trainers. So, help spread the word by inviting other committed Girl Scout volunteers to join us. You know what fun the trainers have when they get together! So, spread the word by reading the following, and email to volunteers you'd recommend becoming trainers.

Council Trainers Needed
Have you enjoyed a Girl Scout training you attended? Could you see yourself helping new leaders? We are in need of more volunteer council trainers, especially for Outdoor Education, Hiking, Backpacking, Event Planning, and Bronze, Silver, and Gold workshops! As a volunteer organization, we are always in need of trainers to help provide the most accurate information to our leaders, volunteers and older girls. If you love Girl Scouting, this is a great way to volunteer. Trainers are needed in all areas of the council (especially more rural areas) to bring training closer to each Girl Scout service unit.

Trainers are adults who:

  • Work effectively with other adults and/or older girls
  • Serve as role models for adult volunteers
  • Are dedicated to and support the principles of Girl Scouting
  • Like a flexible Girl Scout commitment
  • Are responsible, dependable and follow through on their commitment

Council Trainer Position Description (#1628)
Council Trainer Progression (#3379)

Troop Co-Leaders

Welcome to Troop Co-Leader Resources! 

Here you will find all that you need to prepare and facilitate leading your troop.

Online Forms for Troop Co-Leaders
Girl Scout Troop Notebook
Volunteer Essentials
Troop Leader or Assistant Leader Position Description (#1603)
GS Bank Account Application (#4319)
Troop Candy & Nut Sale Manager (#1644)
Parent Permission Fall Product Sale 2017
Troop Cookie Sales Manager (#1638)
Activity/Trip Permission (#2129)
Volunteer Application
Incident Report (#1089)
How Can I Help Your Troop (#4133)
Troop Donation Record (#1215)
Troop Bank Record (#4041)
GSVSC Program Publicity Request (#2345)

Multi-Level Resources
Cadette Outdoor Journey (PDF)
Senior Outdoor Journey (PDF)
Ambassador Outdoor Journey (PDF)

Guides for the First Six Meetings of Your Girl Scout Troop
Daisy Troop First Six Meetings
Brownie Troop First Six Meetings
Junior Troop First Six Meetings

New Badge Charts & Award Logs
Daisies: Log | Chart
Brownies: Log | Chart
Juniors: Log | Chart
Cadettes: Log | Chart
Seniors: Log | Chart
Ambassadors: Log | Chart

Check out our newest STEM and Outdoor Journeys and badges!
View the PDF version here!

Check Out These Volunteer Vidoes!
Controlling the Room: 
Tips for troop co-leaders on the best way to get the attention of the girls in their troop.
Leader-Daughter Dynamic: Tips for how to manage when troop co-leaders have their daughter in their troop.
Parent Meeting:Tips for engaging parents in troop meetings and activities.
Positive Troop Environment: Tips for creating and maintaining a sage and positive troop environment.
Start-up Activities: Examples of successful activities for the girls to do at the beginning of the troop meeting.
Troop Safety: Tips for troop co-leaders to ensure they are following safety guidelines with their troop.
Welcoming New Girls: Tips for troop co-leaders to ensure new girls feel welcome as a new troop member.

Service Units

Service Unit Roundtables

Monthly presentations of the latest & greatest Girl Scout information. These playdecks/presentations are linked to Google Drive for viewing purposes. 

Online Forms for Service Unit Leaders
GSVSC Program Publicity Request (#2345)

December 19, 2019: Roundtable Recording (expires 12/31/20)
January 23, 2020: Roundtable Recording (expires 12/31/20)
March 26, 2020: Roundtable Recording (expires 12/31/20)

Camp Directors

Welcome to Camp Director Resources!

You will find here all that you need to prepare and facilitate your council camp directorship.

Materials/Resources/Forms for Summer Camps
1064c: Camp Consignment Order
1089: Incident Report
1721: Position Description- Camp Pathway Facilitator
2075: Tick Bite & Health Care Report
2089: Inventory of Summer Camp Equipment
2111: Program Center Use Report
2137: Camper Evaluation
2138: Camp Site Information and Summer Camp Medical Emergency Plan
2141: Camp Staff Planning Session Attendance Record
2157: Daily Camp Attendance Record
2158: Camp Attendance Report
2183: Final Camp Report Checklist
2184: Summer Camp Credit Card Charges
2188: Camp Staff Agreement
2240: GS Brownie Award Record
2262: Camp Director's Pre-Camp Checklist
2265: Information Needed on Vehicles and Drivers
2299: Summer Camp Patch Program Requirements
2413: Needs Assessment for Camp Staff
2414: Camp Director's Report
2415: Camp Staff Evaluation
2416: Unit Staff Report of Session
2421: Volunteer Led Camp Financial Report
2632: Transportation Safety Checklist
2634: Camp Personnel Checklist
2636: Camper Early Release Sign-Out
2637: Safety Rules Procedures and Routines
2630: CIT Application
2652: Camp Program Assistant Application
2659: CPA-CIT Camp Skills Checklist
2666: CIT II Application
3005: Volunteer Service Award Time Log
2345: GSVSC Camp Publicity & Registration Request

Camp Directors Manual
Site Inspection Form

Summer Camps Resources Printing
If you need small quantities of forms and materials printed, this needs to be done by the camp. Large quantities of camp manuals or flyers can be requested for printing by the council. Please contact Program Director Molly Hagan to request: mhagan@gsvsc.org or 540-227-0914. 

Summer Camps Marketing Materials
Below are the two pieces we offer to personalize for your summer camp marketing needs:

> camp flyer (half sheet = 5.5x8.5, 2-sided, full-color): one side shows all summer camps available and other side can be personalized with your individual camp info
> camp certificates (8.5x11, full-color):
generic camp-themed certificates for campers, CIT, CPA and volunteer staff; can add camp name and logo to personalize

To order, please use this online request form

Program Collaborators

More information coming soon!